A 24-Hour Global Summit
for a Leading Tech Company
We had the opportunity to demonstrate its global coordination capabilities while collaborating with a broader planning team on a landmark 24-hour legal summit for one of the world’s leading technology companies. Spanning continents and time zones, the summit united legal professionals worldwide in an experience that was both ambitious and deeply engaging.
The Challenge
To help execute a seamless, 24-hour global summit that maintained energy, cohesion, and engagement across vastly different time zones and locations. The event spanned six host cities—Beijing, Munich, Santa Clara, Phoenix, Portland, and Washington, D.C.—and brought together over 600 attendees participating from 17 regional watch parties. Acuity Events was tasked with supporting the coordination of complex logistics, virtual integration, and real-time transitions to ensure a consistent and high-quality experience from start to finish.
The Acuity Approach
The 24-hour global summit brought together more than 600 attendees, over 50 presenters, and participants from 17 regional watch parties across three continents. Acuity Events played a vital role in delivering a seamless experience by managing the technical and logistical components with precision across multiple time zones.
Recognizing the critical importance of the live stream platform, we prioritized technical excellence as a foundation for event success. In the lead-up to the summit, multiple in-depth technical rehearsals were conducted, covering platform functionality, session transitions, speaker onboarding, and contingency planning. These proactive preparations ensured smooth execution and minimized the risk of disruptions during the live event.
In the same way we provide dedicated on-site support for in-person events, our team delivered real-time virtual support throughout the summit. This included verifying live session content and event details, monitoring chat channels to assist attendees and maintain engagement, and supporting speakers behind the scenes to ensure confident, uninterrupted delivery.
Engagement & Activities
To complement the summit's professional sessions, the planning team—including Acuity—designed a rich lineup of interactive, team-building activities, such as:
Pickleball tournaments for friendly competition
Scavenger hunts to spark collaboration
A bake-off to showcase creative flair
Golf outings to blend networking with leisure
These moments created meaningful opportunities for connection, even across time zones and screens.
Results
The summit was widely praised for its smooth execution, high engagement, and collaborative spirit. Acuity Events’ contributions helped ensure that virtual and in-person elements were seamlessly synchronized, with no detail overlooked in support of the event’s larger goals.
As a collaborative partner, Acuity brought its logistical and global coordination strengths to a high-stakes, high-visibility legal summit. The result was a powerful demonstration of what’s possible when strategic planning, cross-functional teamwork, and detailed execution come together on a global stage.